Club Child Protection Policy 2014

Club Name:____________________________________________


Child Protection Policy


Date: Day _________________________ Month _______________________ Year ___________

(This is the date when the policy was adopted by the club)


Child Protection Policy & POLICY STATEMENT


The Club’s aim is to promote the participation of children in our club by creating a culture of safety and fun. We recognise that all children have the right to be safe and that this fundamental principle takes precedence over all other considerations.


"Children have the right to be protected from all forms of violence; they must be kept safe from harm, and must be given proper care by those looking after them"



The Club recognises that we have a responsibility to:


  • Safeguard and promote the interests and well-being of all those under 18 years who are involved in our club activities;
  • Take all reasonable steps to protect children from harm, discrimination or degrading treatment;
  • Respect the rights, wishes and feelings of all children in our club.




All children’s sport should be conducted in an atmosphere of fair play, fair play defines as:


“Much more than playing within the rules.  It incorporates the concepts of friendship, respect for others and always playing within the right spirit.  Fair play is defined as a way of thinking, not just a way of behaving.  It incorporates issues concerned with the elimination of cheating, gamesmanship, doping, violence (both physical and verbal), exploitation, unequal opportunities, excessive commercialism and corruption.”


The Ontario Association of Children’s Aid Societies, (Hereinafter Referred To As OACAS) Guidelines for the Protection and Welfare of Children,  and the Age of Protection Legislation (Department of Justice Canada) is based on a clear and consistent set of principles designed with the common aim of promoting the welfare of children.



 This policy applies to all those involved in:



Club Name: ___________________________________________________


Coaches, Mentors, Trainers, Administrators, Officials, Volunteers, Parents/Guardians, Young People and Supporters.



The Club has the right to:

n  Expect all leaders to comply with its Code of Conduct.

n  Expect all youth members to maintain standards of reasonable behaviour.

n  Take appropriate action if members breach the Code of Conduct or Child Protection Policy.

n  Expect all members to undertake appropriate training when advised to.

n  Expect that leaders will not abuse members physically, emotionally or sexually.

n  Take appropriate action in the event of accusations.

n  As from May 2011, acquire Police Vetting checks on all personnel who are responsible for working with Children or vulnerable adults.

n  Maintain records on individuals that they have a justifiable reason for holding.




A child: For the purpose of this policy we define a child as any person under the age of 18 years.  


Vulnerable Adult: A vulnerable adult, as referred to in this policy is an adult who is aged 18 years or over who is or maybe in need of community care services by reasons of mental health or other disability, age, or illness and is or maybe unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.  In so far as this policy refers where it refers to children it equally applies to vulnerable adults. 




All children should be valued and treated in an equitable and fair manner regardless of ability, age, sex, religion, social and ethnic background or political persuasion.  Children, irrespective of ability or disability should be involved in sports activities in an integrated and inclusive way, whenever possible, thus allowing them to participate to their full potential alongside other children.


The Club recognises the additional vulnerability of some children and the extra difficulties they may face when seeking help, i.e.


·        Dependency due to disability may make some children feel powerless

·        On occasions possible limited ability to communicate their feelings

·        A negative self image can make children vulnerable to manipulation by others


To address this vulnerability where necessary, coaches will seek guidance on working with children with a disability from external agencies, parents/guardians and the children themselves.




We at:


Club Name: ______________________________________________________________


Promise to never keep secrets; however, information of a confidential nature will only be communicated on a "need to know" basis, with the welfare of the child paramount.


Considerations of confidentiality will not be allowed to override the rights of children or young members to be protected from harm.




The appointed Designated Officer during the year 201______  


In:   Club Name: __________________________________________________________


 Is: Name: _______________________________________________________________


Street: __________________________________________________________________


City: ____________________________________________________________________


Province: _____________________________ Postal Code: _______________________


Home Tel Number: ________________________________________________________


Cell Tel Number: __________________________________________________________


Email Address: ___________________________________________________________


Designated Officer’s Name: _________________________________________________


Shall be made known to young members, coaches and parents alike as the designated person to whom concerns will be addressed.  If the concern is about the designated person please report to the Executive Committee Chairperson or another trusted member of the committee, who will be aware of the correct procedures to deal with any concerns.



A list of current committee members is displayed on the Club Website,


Club Website Address: ____________________________________________________


The Club Designated Person will be responsible for dealing with any concerns about the protection of children in the Club. The designated person is responsible for reporting allegations or suspicions of child abuse to the Canadian Gaelic Athletic Association

(Herein after referred to as the CGAA)  Designated Person, The Ontario Association of Children’s Aid Societies (OACAS) and the Police.


The Club Designated Person should:

·          Have detailed knowledge of the GAA Code of Best Practice in Youth Sport and the GAA.

·          Have knowledge of statutory guidelines and relevant legislation as they relate to child protection and welfare of young people.

·          Have knowledge of definitions, categorization and indicators of abuse.

·          Undertake basic awareness training provided by the CGAA and any other training relating to their role or to Child Protection and Welfare matters.

·          Be familiar with and able to carry out reporting procedures as outlined in the CGAA Abuse and Harassment Policy dealing with Allegations of Abuse (First Edition 2011).

·          Communicate with parents and external agencies as appropriate.

·          Assist with and identify the need for Code of Ethics training within the Club and other appropriate training in consultation with the Club’s Children’s Officer.

·          Be aware of local contacts and support services that may assist in developing and delivering their role(s).

·          Advise, as appropriate, club administrators on issues of confidentiality, record keeping and data protection.


The distinct role of the Club Designated Person is outlined in the CGAA Abuse and Harassment Policy Guidelines for Dealing with Allegations of Abuse (First Edition 2011).

It is important to note that the Designated Officer does not have a counselling or therapeutic role or a responsibility for investigating or validating child protection concerns within the Club.


Investigations of alleged abuse are carried out by the relevant Statutory Authorities, Police and OACAS. Further review and consideration of any Allegations of Abuse within the CGAA structures may be carried out as deemed necessary by the appropriate body in the CGAA, appointed for such purposes.


Further details on the role of the Club and County Designated Persons may be obtained in the CGAA Abuse and Harassment Policy. (First Edition 2011).







The appointed Children’s Officer during: Year: 201______


In:  Club Name: ___________________________________________________________


Is:    Children’s Officer Name: ________________________________________________


Street: __________________________________________________________________


City: ____________________________________________________________________


Province: _________________________________ Postal Code: ___________________


Home Tel Number: ________________________________________________________


Cell Tel Number: __________________________________________________________


Email Address: ___________________________________________________________


The Club Children’s Officer has as his/her primary aim the establishment of a child and youth centred ethos within the Club and will be viewed by many as the link between the children/young people in the Club and the Adults.  The Club Children’s Officer shall be made known to young members, coaches and parents alike at the beginning of the year. It is the responsibility of the Children’s Officer to regularly report to the Club Executive on how Club Policy and procedures impact on the welfare and safeguarding of underage players and their coaches.


The Club Children’s Officer should:

·          Promote greater awareness within the Club of the GAA Code of Best Practice in Youth Sport.

·          Assist with and identify the need for Code of Ethics training within the Club and other appropriate training in consultation with the Club’s Designated Person.

·          Ensure, in as far as possible, that all Players, Coaches/Team mentors, Parents/Guardians, Officials and Spectators adhere to the Code of Best Practice for Youth Sport.

·          Influence policy and practice within the Club in order to prioritise children’s and young people’s needs.

·          Promote greater consultation with underage players and participation by them in club activities and planning.

·          Encourage the involvement of parents/guardians in organising Club activities and to co-operate with parents in ensuring that every young person enjoys his/her involvement with the Club.

·          Establish good links with local schools involved in the promotion of Gaelic Games.

·          Develop good practice procedures in the recruitment and selection of persons working with young people in the club.

·          Assist, or oversee if appropriate, the distribution of Police Vetting forms as applicable in the club.

·          Monitor, in association with team coaches, any significant drop out rates or lack of attendance of under age players and report accordingly to the Club Executive.

·          Maintain on-going contact with the County Board Children's Officer and with other Club Children’s Officers.


Club Children’s Officers do not have the responsibility to investigate or validate child protection allegations or concerns within the Club. The liaison person appointed by the Club to deal with such concerns is the Club’s Designated Person as per the CGAA Abuse and Harassment Policy for Dealing with Allegations of Abuse (First Edition 2011).


The Club Children’s Officer should avail of any training provided for them by the CGAA.




Background knowledge in relation to child abuse, the general principles of child protection and the ability to recognise and respond to abuse are important issues.


Of primary concern for;


Club Name: ______________________________________________________________


Is the issue of Child Protection of our young members within the operation of the club? However, being cognisant of the indicators of abuse in respect of young members caused by others outside the club is of an equal importance for the safety and well being of that child.


There are four types of abuse to be aware of:


Physical        Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child. Examples of physical injury include the following:


·          Shaking

·          Use of excessive force in handling

·          Deliberate poisoning

·          Suffocation

·          Munchausen's Syndrome by Proxy

·          Allowing or creating a substantial risk of significant harm to a child.


 This is a condition where parents, usually the mother (according to current research and case experience), fabricate stories of illness about their child or cause physical signs of illness. This can occur where the parent secretly administers dangerous drugs or other poisonous substances to the child or by smothering. The symptoms which alert to the possibility of Munchausen’s Syndrome by Proxy include the following:


·          symptoms which cannot be explained by any medical tests; symptoms never observed by anyone other than the carer; symptoms reported to occur only at home or when a parent visits a child in hospital;

·          high level of demand for investigations of symptoms without any documented physical signs

·          unexplained problems with medical treatment such as drips coming out and lines being interfered with;

·          presence of unprescribed medication or poisons in the blood or urine.


Management of such cases will differ from other suspected cases of child abuse, particularly in regard to contact with parents and advising parents of concerns.


Neglect         Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, medical care.


Harm can be defined as the ill-treatment or the impairment of the health or development of a child. Whether it is significant is determined by his/her health and development as compared to that which could reasonably be expected of a child of similar age.


Neglect generally becomes apparent in different ways over a period of time rather than at one specific point. For instance, a child who suffers a series of minor injuries is not having his or her needs met for supervision and safety. A child whose ongoing failure to gain weight or whose height is significantly below average may be being deprived of adequate nutrition. A child who consistently misses school may be being deprived of intellectual stimulation. The threshold of significant harm is reached when the child's needs are neglected to the extent that his or her well-being and or development are severely affected.


Sexual           Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others. Examples of child sexual abuse include the following:


·          exposure of the sexual organs or any sexual act intentionally performed in the presence of the child;

·          intentional touching or molesting of the body of a child whether by a person or object for the purpose of the sexual arousal or gratification;

·          masturbation in the presence of the child or the involvement of the child in an act of masturbation;

·          sexual intercourse with the child whether oral, vaginal, or anal;

·          Sexual exploitation of a child includes inciting, encouraging propositioning, requiring or permitting a child to solicit for, or to engage in, prostitution or other sexual acts. Sexual exploitation also occurs when a child is involved in the exhibition, modeling or posing for the purpose of sexual arousal, gratification or sexual act, including its recording (on film, video tape or other media) or the manipulation, for those purposes, of the image by computer or other means. It may also include showing sexually explicit material to children which is often a feature of the “grooming” process by perpetrators of abuse.

·          Consensual sexual activity involving an adult and an under-age person. In relation to child sexual abuse, it should be noted that, for the purposes of the criminal law, the age of consent to sexual intercourse is 18 years. This means, for example, that sexual intercourse between a 17 year-old girl and her 18 year-old boyfriend is illegal, although it might not be regarded as constituting child sexual abuse. The decision to initiate child protection action in such cases is a matter for professional judgment and each case should be considered individually.

·          The criminal aspects of the case will be dealt with by the police under the relevant legislation.


It should be noted that the definition of child sexual abuse presented in this section is not a legal definition and is not intended to be a description of the criminal offences of sexual assault.




                      Emotional abuse is normally to be found in the relationship between a care-giver and a child rather than in a specific event or pattern of events. It occurs when a child's need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms. Examples of emotional abuse of children include:


·          the imposition of negative attributes on children, expressed by persistent criticism, sarcasm, hostility or blaming;

·          conditional parenting in which the level of care shown to a child is made contingent on his or her behaviours or actions;

·          emotional unavailability by the child’s parent/carer;

·          unresponsiveness, inconsistent, or inappropriate expectations of the child;

·          premature imposition of responsibility on the child;

·          unrealistic or inappropriate expectations of the child’s capacity to understand something or to behave and control himself in a certain way;

·          Under or over-protection of the child;

·          Failure to show interest in, or provide age-appropriate opportunities for, the child’s cognitive and emotional development;

·          use of unreasonable or over-harsh disciplinary measures;

·          exposure to domestic violence.


Emotional abuse can be manifested in terms of the child’s behavioural, cognitive, affective or physical functioning.  Example of these include: ‘anxious’ attachment, non-organic failure to thrive, unhappiness, low self-esteem, educational and development underachievement, and oppositional behaviour.  The threshold of significant harm is reached when abusive interactions dominate and become typical of the relationship between the child and the parent/carer.


Other Forms of Abuse


There are other forms of behaviour that may not be defined as abuse but should cause concern to CGAA personnel working with children or vulnerable adults.  The abuse spectrum has been expanded in recent years to cover not just the aforementioned categories but also recognising other examples of abuse that include Bullying, Peer Abuse, Organisational Abuse, Cyber Bullying, E Bullying and different forms of Internet Abuse.  While they may not be generally included in the aforementioned categories of abuse it should be noted that in their extreme forms they would all be regarded as abuse.  





The ability to recognise child abuse depends as much on a person’s willingness to accept the possibility of its existence as it does on knowledge and information.


Remember Child abuse is not always readily visible


The following is a list of some indicators of abuse, but it is not exhaustive:




·         Unexplained bruising especially in soft tissue areas

·         Repeated injuries

·         Black eyes

·         Injuries to the mouth

·         Torn or bloodstained clothing

·         Burns or scalds

·         Bites

·         Fractures

·         Marks from implements

·         Inconsistent stories/excuses relating to injuries

·         Unexplained changes in behaviour - becoming withdrawn or aggressive

·         Difficulty in making friends

·         Distrustful of adults or excessive attachment to adults

·         Sudden drop in performance

·         Changes in attendance pattern

·         Inappropriate sexual awareness, behaviour or language

·         Reluctance to remove clothing



When responding to a disclosure or allegation of abuse it is important to observe the following:



n  Be sensitive, Stay calm and listen carefully to what is being reported to you. React calmly when responding, as over-reacting may alarm the young person and compound feelings of anxiety and guilt.       

n  Listen & hear. Give the person time to say what they want and take what is said to you seriously.

n  Reassure them that they have done the right thing in telling and that it will be dealt with appropriately.

n  Emphasise that the discussion, while confidential, may have to be shared with others so as to pursue the allegation correctly.

n  Explain and ensure that the young person understands the procedures which will follow.

n  Record in writing what was said as soon as possible.

n  Report to someone else in the organisation - "the designated person". Inform the relevant CGAA Designated Person of the allegation received as per the procedures outlined in the CGAA Abuse and Harassment Policy Guidelines for Dealing with Allegations of Abuse (First Edition 2011)

n  Record your report.

n  Treat all information received in a confidential manner


n  Panic.

n  Do not make false promises, particularly regarding secrecy.

n  Enquire into the details of the abuse. If asking any questions do so for the purpose of clarification only

n  Make a child repeat the story unnecessarily.

n  Never make a judgmental statement about the allegation or the alleged abuser




n Record all incidents reported or observed on an Incident Form (Appendix 1)

n 1 copy to designated person

n Ensure confidentiality - only "need to know basis"

n The designated person will be responsible for storing any report in a safe and secure environment

n Please refer to CGAA Abuse and Harassment Policy Guidelines for Dealing with Allegations of Abuse” (First Edition) 2011)

Any member of the CGAA, who is informed, knows, suspects or is concerned that a child may be or may have been subject to child abuse, while engaged in Association activities or involving persons acting on behalf of the association, has a duty to convey such concerns as a matter of urgency to the Designated Persons at Club and County level in accordance with CGAA procedures, as outlined in the CGAA Abuse and Harassment Policy. Guidelines for Dealing with Allegations of Abuse (First Edition 2011).


Members of the CGAA, in common with all other members of the public have a responsibility to report allegations of abuse directly to the statutory authorities.

The CGAA however, is happy to facilitate our members in reporting these matters to the statutory authorities and have appointed Designated Persons at Club and County level so as to assist this procedure.


Members of the CGAA are furthermore obliged to facilitate and co-operate with any review or consideration of a complaint, a report or allegation of abuse which may be carried out by statutory authorities or by the relevant Club or County Designated Person or by the Police or OACAS.


It should be noted from the outset that when a report of abuse has been received all units and members of the Association are obliged to consider the following:

·          The safety and welfare of the child must be of paramount concern to all members of the CGAA. Any steps deemed necessary to protect the child should be implemented as a matter of urgency while also being careful that the person against whom the allegation has been made is not unreasonably penalized

·          All actions taken should be carefully considered by the Club and County Designated Person. Issues of debarment and reporting to statutory authorities should be considered in the strictest of confidence. The formal reporting of any allegation to statutory authorities and the issuing of a debarment order shall be made by the County Designated Person on behalf of Clubs within their County.

·          All matters concerning any allegation of abuse must be dealt with in strict confidence

·          The principle of natural justice must always be adhered to thus ensuring that the presumption of innocence applies until otherwise proven

·          When an allegation has been made and where reasonable grounds for concern have been established the matter shall be reported to the relevant authorities as a matter of urgency and to the relevant CGAA Designated Person


If an allegation of child abuse is received protective measures, proportionate to the level of risk, should be taken by the CGAA Designated Person. Other than in exceptional circumstances, where a risk to a child’s welfare and safety takes precedence or where the relevant statutory authority is unavailable, the relevant statutory authority must be consulted before contact is made with the person against whom the allegation is made. This may ensure that any actions taken by the CGAA does not impact negatively on possible future external investigations.


·          The need to invoke the temporary debarment or standing aside of the person against whom an allegation has been made shall be done in a confidential manner, notwithstanding the urgency of the matter while also ensuring that the welfare of the child is deemed to be of paramount importance.

·          All reports made, whether internal or external to the CGAA, shall note times, dates, locations etc. and should be signed by the person that raised the concern or made the allegation.

·          Designated Persons shall accept reports, allegations or concerns of abuse from members or non members of the CGAA verbally or in writing

·          Any reports or concerns regarding allegations of abuse once received by the Club or County Designated Person shall be recorded, signed, dated and where reasonable grounds for concern have been established shall be reported by the County Designated Person to the Police and OACAS.

·          Responses to and the reporting of allegations, reports or concerns of abuse to Club and County Designated Persons, to the Police and OACAS (as appropriate) shall be carried as soon as possible and as a matter of priority


Where Reasonable Grounds for Concern Exist

The ability to recognise child abuse depends very much on a person’s willingness to accept the possibility of its existence as it does on an individual’s knowledge and information on such matters. Child abuse need not be visible to all and while a young person may disclose that they are being abused we primarily rely on adults to be vigilant and to observe any possible forms of suspected abuse and to report all such matters

to their Designated Person.

Mentors or other adults in a club are not expected to be in a position to instantly recognise instances of abuse, particularly without any prior training or experience in these matters.


The following would constitute reasonable grounds for concern and should be reported to the designated person:

·          disclosures by a young person that they have been abused

·          an account by a person who witnessed a child being abused

·          evidence of injury for which there is no explanation, or which is consistent with abuse and unlikely to be caused in any other way

·          age-inappropriate or abnormal sexual play or knowledge

·          specific injuries or patterns of injuries

·          consistent indication, over a period of time, that a young person is suffering from emotional or physical neglect

·          absconding from home

·          attempted suicide

·          under-age pregnancy or sexually transmitted disease

·          a young person’s behaviour may raise concerns


A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute a reasonable suspicion, or constitute reasonable grounds for concern. If an individual is unsure as to how to proceed with their concerns they should consult with their relevant Designated Person. Where reasonable grounds for concern exist the relevant statutory authority must be contacted.


Allegations of Child Abuse relating to a volunteer in the CGAA

·          The Designated Person in each Club and County shall receive complaints, allegations or reports of abuse

·          Should the Club and County Designated Person be unsure as to the status of any allegations of abuse they should contact the OACAS for advice.

·          Allegations received at Club level shall be assessed in consultation with the County Designated Person. Where reasonable grounds for concern are subsequently established the County Designated Person shall report such matters to the statutory authorities.


All allegations and or complaints, whether reported to the statutory authorities or not, shall be reported to the CGAA National Designated Person. 


·          Where it has been established that there are reasonable grounds for suspecting that a child has been abused or may be at risk of being abused the County Designated Person shall immediately invoke a debarment order against any person named in the complaint or report. This would normally be done following consultation with the relevant statutory authority. The debarred person(s) shall be instructed to withdraw from all activities in the CGAA pending the outcome of a full consideration and review of the allegation

·          The debarment of any individual should be done in a confidential manner and the presumption of innocence remains until proven otherwise. A debarment decision, once communicated, comes into effect immediately and remains in effect until removed and the person against whom the debarment decision has been informed of such a removal or a reversal of such decision

·          When an individual has been debarred by a County Designated Person this information shall also be reported immediately to the Police and OACAS for further possible consideration

·          A debarment decision must be communicated by the County Designated Person.

·          The Designated Person making the report shall inform the parents/guardians of the child named in the complaint as to the nature of the complaint or allegation received unless by doing so it could endanger the child. This would normally be done following consultations with the relevant Statutory Authority.  Actions taken by the CGAA in relation to the allegations or complaint shall be communicated to the parents/guardians of the child based on the advice received from the Statutory Authorities

·          The Designated Person making the report shall inform the person against whom allegations have been made as to the nature of the allegations. This would normally be done following consultations with the relevant Statutory Authority. Always allow for the necessary level of confidentiality when reporting such allegations. Inform the person if a debarment order has been enacted and the nature of such a debarment order which will remain in effect pending further consideration.

·          The Chairman of the club shall be informed if a debarment order is made against any member of the Club. Such information shall be treated with the strictest of confidence


Non availability of Designated Person or in case of emergency

In an emergency, or in the event of a Club or County Designated Persons being unavailable to assist, reports and or allegations of abuse may be made directly to the Police or the OACAS by a member of the CGAA or by any member of the public.




















 Where ‘Reasonable Grounds for Concern’ may not exist

There will be occasions where certain instances of alleged abuse may be suspected, or there may be doubts as to the substantive nature of an allegation or suspicion. A suspicion which is not supported by any objective indication of abuse or neglect would not constitute a reasonable suspicion or reasonable grounds for concern. Where there may be insufficient grounds for establishing or substantiating such concerns the following course of action is recommended but should be proceeded with carefully and confidentially while ensuring the welfare of the child remains paramount:


·          The issue, as it may relate to a volunteer or young person in the Association, should be subject to clarification of facts and updating where appropriate between the Club and County Designated Person.

·          Advice on the matter may be sought from the relevant statutory authority, police or OACAS

·          The conduct of the person that caused such concerns should be monitored and recorded as appropriate

·          A formal review of the matter should be agreed between the Club Designated Person and the County Designated Person as it relates to a volunteer or young person.

·          Should reasonable grounds for concern be established, following the commencement of this course of action, the formal reporting procedures should be enacted

·          At all times the welfare of any child involved in such matters should be of paramount concern and the Association through the appointed Designated Persons should act accordingly.


When an allegation is not referred to the statutory authorities

In situations where the Designated Person, following consultations (perhaps with the relevant statutory authority) subsequently decides that an allegation received or concerns relayed to them will not be formally reported to the relevant statutory authorities the individual (whether it is an adult or a child) who raised the concerns or made the allegations should be given a clear written statement of the reasons why the reported concern are not being reported to the statutory authorities. The individual should be advised that, if they remain concerned about the situation, they are free to consult with, or report to, the statutory authorities themselves.


All reports of alleged abuse made against members of the CGAA must be forwarded to the County Designated Person, regardless of whether it has or has not been reported to the relevant statutory authorities. Where a decision is made not to refer reported concerns to statutory authorities this decision and the reasons contained therein must be recorded and subsequently brought to the attention of the County Designated Person.


False Allegations

The making of a false allegation by a member of the CGAA shall be deemed to be a serious breach of the CGAA Code of Best Practice in Youth Sport. Any allegation made which is subsequently found to be false or of a malicious nature, shall also be deemed to be a serious breach of these Guidelines and subsequent disciplinary action may follow.


It should be noted that an individual who reports concerns in ‘good faith’ is not deliberately attempting to slander another person’s name.



























When the complaint is about possible abuse outside the organisation

Are you concerned about the behaviour

of a member of staff or volunteer?

Is it serious poor practice / an alleged breach of the Code of Ethics and conduct (refer to code of conduct)

Could it also be child abuse?

The Club Children’s Officer will deal with it as a misconduct issue

If the concerns remain, refer to the

Club Designated Person who will

discuss with the Club Chairperson

Disciplinary Committee


Possible Outcomes of Hearing:

  • No case to answer
  • Warrants advice/warning as to future conduct/sanctions
  • Further training and support needed

Appeals Committee

Report concerns to the Club Designated Officer (unless – see below) who must then ensure the safety of the child and other children.  This person will then refer concerns to the County Designated person or OACAS  (who may involve the Police). The Club Chairperson should also be informed

If the allegation/concern raised relates to the Club’s Designated Officer, refer directly to the Club Chairperson who will facilitate referral of the concerns to OACAS who may involve the Police

In all cases ensure the County Designated Officer is contacted

Possible Outcomes:

  • Police enquiry/joint protocol interview
  • Criminal proceedings
  • Referral back to Disciplinary Committee
  • Possible civil proceedings





Report to Designated Person (Children’s Officer or Chairperson)

Discuss with the Police and OACAS on how the parent/guardian will be informed

Tell the parent/guardian after advice from the Police and OACAS

Tell Complainant

Conditions apply: refer to CGAA Abuse and Harassment Policy guidelines for Dealing with Allegations of Abuse)

Make a formal referral to

The Police and OACAS

No Case

To Answer

Consider is the parent the alleged abuser?

Decide if there are Reasonable Grounds for Concern (Refer to CGAA Abuse and Harassment Policy.

Designated Person should informally consult with the Police and OACAS for advice and guidance by telephone

A Report Could be from a parent; child; other staff; outside agencies or anonymous





Don’t Proceed






































If you do not know who to turn to for advice or are worried about sharing your concerns with a senior colleague, you should contact the County Designated Officer or the Ontario Association of Childrens Aid Societies OACAS.At any stage during the process in the left hand column the issue can be refered externally either formally or informally for advice.  Following the external (right column) outcome the matter may be refered back to the club’s Disciplinary Committee.





Club Name: ______________________________________________________________


n  Respects every child’s need for, and rights to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available.

n  Respect for every individual’s feelings and views.

n  Recognise that everyone is important and that our differences make each of us special.

n  Show appreciation of others by acknowledging individual qualities, contributions and progress.

n  Ensure safety by having rules and practices carefully explained and displayed for all to see.




What is Bullying?

Bullying behaviour can be defined as repeated aggression be it verbal, psychological or physical, conducted by an individual or group against others. The term ‘target’ is used to describe the person or persons that are bullied.


Bullying contains seven key features:

·          An intention to be hurtful

·          The intention is carried out

·          The behaviour harms the target (the person or persons being bullied)

·          The bully overwhelms the target with his or her power

·          There is often no justification for the action

·          The behaviour repeats itself again and again

·          The bully derives a sense of satisfaction from hurting the target


There are a number of forms or types of bullying which may take place in a sports context including:


·          Direct bullying – where the behaviour is obvious and bystanders are aware of it, e.g. physical or verbal bullying

·          Indirect bullying – where the behaviour is more difficult to recognise, e.g. intimidation or isolation

·          Verbal bullying – including slandering, ridiculing, slagging, sarcasm, abusive telephone calls, name calling, spreading rumours,  persistent teasing and emotional torment through ridicule, humiliation and the continual ignoring of individuals etc.

·          Physical bullying- including pushing, striking, shoving, kicking, hitting, pinching, assaults, damage to person’s property and theft

·          Gesture bullying – including non-verbal gestures and glances which can convey threatening or frightening messages or intent

·          E-bullying and Cyber-bullying, using web pages, emails, text etc. to abuse, intimidate and attack others, either directly or indirectly

·          Relational bullying – behaviour which sets out to deliberately damage another person’s friendship or feelings of inclusion in a friendship group, e.g. exclusion, isolation etc.

·          Extortion – the deliberate extortion of money or other items of property accompanied by threats

·          Homophobic bullying – bullying that is typically aimed at young people who are or who are perceived to be gay, lesbian or bisexual. It can include name calling, isolation and violence

·          Sectarian and Racial bullying – can be expressed physically, socially or psychologically when one is labelled negatively as being different from others according to one’s race or religion and could also include taunting, gesturing or graffiti

·          Mobbing – This means that the target is being bullied by a group of perpetrators and not just one perpetrator

·          Sexual – unwanted physical contact, or sexually abusive comments


Peer Abuse

In some cases of abuse the alleged perpetrator will also be a child. In these situations the CGAA child welfare and protection procedures, including those outlined in the CGAA Abuse and Harassment Guidelines for Dealing with Allegation of Abuse (First Edition 2011)should be adhered to for both the victim and the alleged abuser. If there is any conflict of interest between the welfare of the person against whom allegations of abuse are made and the victim, the victim’s welfare is of paramount importance.


Abusive behaviour perpetrated by children must be taken seriously. Early referral and intervention is essential in all such instances. Peer Abuse can be defined as the physical, mental, emotional or sexual mistreatment of a person by somebody else of the same peer and or age group. Quite often in a sporting context, whether in a team or individual context a key concern would be where a child or young person is mistreating another child or young person of a similar age.


E-Bullying and Cyber Bullying

Action that results in the deliberate tormenting, threatening, harassing, humiliating, embarrassing, or otherwise targeting of a child or young person by another person using the Internet, interactive and digital technologies or cell phones would constitute E-Bullying or Cyber Bullying.


n  Children or vulnerable adults from ethnic minorities, disabled children, young people who are gay or lesbian, or those with learning difficulties are more vulnerable to this form of abuse and may well be targeted.

n  Everybody has the responsibility to work together to stop bullying – the child, the parent and the coach.

n  This club is committed to the early identification of bullying and prompt, collective action to deal with it.

n  Policy and practice will be agreed through consultation with the club, parents and children.

n  Children should be encouraged to take a role in stopping bullying in the club.

n  Policy and practice will be reviewed regularly in the light of changing needs and changes adopted by other agencies.

n  Coaches will be given support when dealing with a bullying incident.


All types and forms of Bullying are unacceptable. Bullying behaviour may take place in any setting whether it is in schools, the home or in a sporting environment. Instances of Bullying in a sporting environment, as with many other forms of social interaction by young people, may be carried out by other children, younger or older, by children individually or as part of a group or by an adult or adults involved in the club. Indeed a child may be suffering from Bullying outside of their participation in the CGAA but the actions suffered may still impinge upon the child’s participation in CGAA club activities and games.


Club Name: ______________________________________________________________


Implements an anti-bullying approach which includes children and young people and sports leaders who are directly involved and take account of everyone in the organisation or club, as they all have a part to play in countering bullying. Creating a supportive environment where it is not acceptable to bully and where the ethos of the club is that it is ‘ok to tell’ or to report instances of bullying. In creating this type of environment, the cycle of silence in relation to bullying can be broken. In the first instance, it is the responsibility of the Club whether it is through their Children’s Officer or coaches to deal with any instances of Bullying at Club level.  


The more extreme forms of bullying behaviour would be regarded as physical or emotional abuse, and as such should be referred to the Club’s Designated Person who may deal with the matter as a reported allegation of abuse.


Bullying will not be accepted or condoned and ALL forms of bullying will be addressed. 


Support to the Child

n  Children should know who would listen to and support them.

n  Any advice and assistance should be given by an experienced coach.

n  Children should have access to Helpline numbers. OCACAS

n  Children should be told what is being recorded, in what context and why.

n  Systems should be established to open the door to children wishing to talk about bullying or any other issue that affects them.  Barriers to talking need to be broken down to enable children to approach adults.

n  Anyone who reports an incident of bullying will be listened to carefully and be supported, whether the child being bullied or the child who is bullying.

n  Any reported incident of bullying will be investigated objectively and will involve listening carefully to all those involved.

n  Children being bullied will be supported and assistance given to uphold their right to play and live in a safe environment which allows their healthy development.

n  Those who bully will be supported and encouraged to stop bullying.

n  Sanctions involving long periods of isolation, or which diminish and make individuals look or feel foolish in front of others, should be avoided.



Support to the Parents

n  Parents should be advised on club policy and practice about bullying.

n  Any incident of bullying will be discussed with the child’s parent(s) or guardian.

n  Parental advice on action will be sought and agreements made as to what action should be taken.

n  Information and advice on coping with bullying will be given.


Support should be offered to the parent(s) or guardian including information on other agencies or support lines.




At the start of each training or coaching year, the Club will issue Youth Membership Forms for all our Youth Members to complete (Appendix 2). This will ensure that the coaches have important information for each youth member e.g. contact details for parents, medical information etc. All information will be treated with the strictest of confidence and will only be used if an emergency situation arises.




·         Volunteers and coaches are carefully selected, trained and supervised. The office bearers of the club committee must vouch for their potential involvement and their participation must be ratified by the unanimous approval of remaining coaches.


·         All new coaches and volunteers working with children or young people must complete an application form (Appendix 3)


·         All references will be verified by the Club Executive Committee and should be kept on file for record (Appendix 4)


·         Declaration of past convictions or cases pending and agreement to have a Police vetting Check completed, is of course a pre-requisite to approval to coach or work with Children or vulnerable adults in any capacity within the club, as directed by the CGAA.


·         In cases where a report is returned as part of the Police vetting check with information regarding criminal activity the CGAA will consider the contents of the report and make a decision on the suitability of the proposed individual to work with children.  The Club Child Protection Officer and or the Chairperson of the Executive Management Committee will be notified if the individual is deemed unsuitable. 


·         ALL volunteers and coaches must agree to abide by the club's Child Protection Policy and all are required to sign a pro-forma stating this.


·         ALL new volunteers and coaches will have a six (6) month probationary period


·        Any concerns or objections with regard to suitability of a coach must be submitted to the Club Designated Person".  These matters will be raised with the club committee with appropriate action taken including a formal response in writing to the concerned party if required.


·        We recommend that volunteers should be given an induction period for two months, after which the Club Executive Committee have the power to remove a person from a role should they be deemed unsuitable.




·         Approved coaching sessions for volunteers and coaches are scheduled by the CGAA  and All coaches are expected to qualify to at least Foundation level.


·         Education and training in the basics of child protection will apply to all coaches, volunteers and committee members working with the children or young members. Continuous updating and review of our current Child Protection Policy will be committed to.


·         We will ensure that all new coaches have attended child protection awareness workshop within six months of taking up their post.  This opportunity will also be made available to parents and other volunteers to enable a culture of a child-focused club to prevail.


·         Volunteer Officers will be urged in their role to attend CGAA Officer Training Programmes.




Club Name: ______________________________________________________________


Agrees to provide:


n  Proper supervision of children within the club and with a satisfactory ratio of coaches to children. A maximum ratio of 1 coach to 20 children will be adhered to. (This may vary dependent on the age group being trained)

n  Use of proper, recommended equipment including.

-          Sport specific guidelines e.g. goal posts etc….

-          identification markers/ cones, clearly visible

-          playing /coaching surfaces, free from debris

n  Use of equipment only when supervised by a coach.

n  A clearly defined area of play/ in bounds and safe from vehicular traffic.

n  Public Liability Insurance in place, covering all members of the club.

n  Only children within same and or similar age bands will be selected for team playing/ coaching.

n  A first aider and first aid kit on hand in event of an accident, with accident incident book/folder to be marked up at every accident.  All accidents will be reported to parents at collection (Appendix 5).

n  In the event of transportation being required this will be provided and supervised by coaches or volunteers in possession of a valid driving licenses and roadworthy vehicles only. Permission must be sought from parents prior to any transport being facilitated.

n  A safe environment for members.

n  Ongoing training and information for coaches and volunteers.

n  Facilitation of open discussion on member protection issues.

n  Support to all members who report accusations of abuse.

n  Suspected abuse information treated confidentially.

n  Appropriate action if members breach standards of reasonable behaviour in line with our code of conduct policy.

n  The establishment and maintenance of a coaching register.

n  The setting of standards of good practice.

n  The designated child protection officer has knowledge of statutory child protection procedures and their responsibility in reporting concerns. 

n  That parents are kept informed, therefore parents should have access to the club’s policy guidelines for away trips and overnight stays, and the use of photography and video equipment.

The implementation of good and safe working practice is to develop the club in the short, medium and long term to the mutual benefit of the member, the local area and community as a whole.




In the event of an accident, the following procedure will be carried out:-


n  Fill in a copy of the Accident Form for ALL accidents.

n  Contact emergency services and GP if required.

n  Inform parents and guardians if a young person has been injured.

n  Record in detail all facts surrounding the accident, witness's etc.

n  Insert one copy of the Accident Report form in the incident book or folder.

n  An accident book or folder is required for all coaching sessions for Under 8’s, Under10’s, Under 12’s, Under 14’s, Under 16’s and 18’s etc. Any teams that involve children under the age of 18 years old. 

n  If any coach identifies an action required to prevent a similar accident occurring they are encouraged to inform the Club Executive Committee as soon as possible.




Club Name: ______________________________________________________________


We feel it is important to recognise the achievements and successes of our youth and of the club as a whole. One of the ways to do this is to publish photographs and details of achievements in our local press. As a club we would like to use pictures of our youth members in the local press and at times, on the club website.


We take the issue of child safety very seriously and this includes the images of the children in our care. Our duty to our young members is paramount and this form of publicity must be carefully monitored.



For this reason we have put the following guidelines into place:


  • We ask parental consent for the club to take and use photographs of their children and for permission to use the press and media to promote our underage program. (Appendix 6).
  • Photographs and interviews will at all times take place in the presence of a coach.
  • We will only use team photographs and action photographs on our website.
  • Action and individual photographs will only be used, with individual parental consent, prior to the inclusion on the club website or in the local press.
  • No personal details relating to the young person should be revealed as accompanying materials to the photograph or recorded image.


The guidelines for use of photography and filming, as previously stated above also apply to those that maintain a club website with regards to uploading photographs and recorded images.


n Provide a clear brief to the photographer about what is considered appropriate in terms of content and behaviour.

n At the beginning of each year ensure that parents and guardians are asked to sign a photograph consent form for their child/children.

n Inform children, parents and guardians that a photographer will be in attendance at an event and ensure they consent to both the taking and publication of films or photographs.

n Do not allow unsupervised access to children or one to one photo sessions at events.

n Do not approve or allow photo sessions outside the events or at a child’s home.

n Children, parents and guardians should be informed that, if they have concerns they should report these to the organiser.

n Concerns regarding inappropriate or intrusive photography should be reported to the event organiser or official and recorded in the same manner as any other child protection concern.





Coaches are encouraged not to take children on journeys alone in their car.


Best practice is clearly to avoid transporting a child alone, but we recognise that in some circumstances it is an essential part of a child’s participation in training and competition.


If all alternatives have been exhausted and an adult has to transport a child these are the safety measures that:


Club Name: ______________________________________________________________


Have put in place to minimise the risk:


·         The driver like all coaches and volunteers who have access to children in our club should have agreed to a Police Vetting check being carried out on them. The club should also have a copy of the driver’s licence, and a copy of the driver’s Motor Vehicle Driving Record (MVR) to ensure that the driver’s license is valid and that there are no endorsements.

·         Parents should be informed of the person who will be transporting their child, the reasons why and how long the journey will take.

·         A person other then the planned driver should talk to the child about transport arrangements to check and make sure that they are comfortable with the plans.

·         The driver (and club) must ensure that they have insurance to carry others.

·         The driver should attempt to have more than one child in the car.

·         Coaches should avoid leaving off after a match or training session but if this is necessary coaches and volunteers should alternate which child is dropped off last.  Ideally two children would be left off at an agreed point i.e. one of their family homes.

·         The person who leaves children home should be alternated; this would reduce the risk of any one individual from always being alone with the child.

·         The driver should have a point of contact and cell phone should they break down.

·         Vehicles should be equipped with a First Aid Kit

·         Our club must ensure that children are aware of their rights and they have someone to turn to or report any concerns they may have.  If a culture of safety is created within our club then the child is more likely to talk to another person if they are feeling uncomfortable about a situation.

·         Children should wear seatbelts at all times.  The driver is legally responsible to ensure that a child under 18 wears a seatbelt (i.e. the driver would have to pay any applicable fine) and would be morally responsible to ensure all passengers wear seatbelts.

·         In the instance of late collections, these can present the club and coaches with particular difficulties. Parents and Guardians will be provided with reminders addressing the issue and outlining their responsibility and the consequences of late collections. Our club, through the membership forms have contact telephone numbers and email addresses  for parents and guardians and if possible

·         Should be provided with an alternative contact number. Parents and Guardians have a contact numbers for the club and coach to inform them of emergencies and possible late collections. Appropriate action will be agreed on an individual basis if children are continually collected late. Each individual case will be discussed and the club Committee will agree appropriate action.

Like all advice these procedures will only reduce the risk and still the best advice is to avoid transporting children alone in a car.




Club Name: ______________________________________________________________


Understands and respects the importance that Parents and Guardians place on the use of cell phones as a means of contacting their children when away from the home setting. However, there are times that the use of cell phones must be limited in order to protect all children within the club. For this reason we have placed the following limitations on the use of cell phones in our club activities;


  • It is recommended that children are discouraged from bringing cell phones to training sessions to avoid loss and damage.
  • It is the responsibility of Parents, Guardians and Children to ensure that cell phones are kept in a safe and secure place at all times.
  • The club holds no responsibility for cell phones lost or stolen.
  • Children are forbidden to use cell phones, and, in particular, picture/video phones in dressing rooms.
  • The misuse of cell phones will be taken seriously by all club members and persistent misuse will be brought to the attention of the Child Protection Officer to be actioned.
  • Coaches should not use internet chat sites e.g. MSN, Bebo, and Facebook etc, to communicate with young players.
  • It is strongly recommended that when information is passed on regarding games, training or other activities for under age players that it is done via group text and email and that these group texts and emails should preferably be sent to the parents of under age players.  Coaches and or the Club Secretaries should obtain these relevant contact numbers when an under age player is being registered.  This recommendation only applies to underage players i.e. under 18 year of age.
  • If, for whatever reason, a Parent or Guardian insists or requests that the information is sent directly by the club to their child and gives this request in writing the club may, if they so wish, accede to this request.  However, if the club accedes to the request the information can only be sent as part of a group text or email and cannot be communicated individually to the under age player.
  • The CGAA would regard the individual texting or emailing of an under age player by their coach or mentor as being inappropriate and unnecessary. We do not wish to compromise the role of the coach and its best not to communicate by cell telephone in such instances where the coach would have the personal cell telephone number of a child and the child or young person could equally have access to the coach’s cell telephone number as well.
  • If an underage player is on the club’s senior panel, the same recommendation applies and Parental and Guardian permission must be sought if you wish to directly communicate with the young person as part of a group text or email scheme.





  • Written permission of Parent or Guardians should be obtained for all away day trips (Appendix 7).
  • Medical conditions or special needs details of children should be sought from Parents or Guardians.
  • Emergency contact details of Parents or Guardians should be sought and recorded.


Details of the away day trip should be given to Parents or Guardians e.g. location, guidelines in respect of clothing, provision of lunches etc.





  • Written permission of Parent or Guardians should be obtained for all overnight trips (Appendix 8).
  • This form should be completed by a Parent or Guardian before a child can participate in an over night trip away from home.
  • Medical conditions or special needs details of children should be sought from Parents or Guardians.
  • Emergency contact details of Parents or Guardians should be sought and recorded.


The following guidelines should apply:

  • A specific ratio of adults to children should have been agreed in advance.
  • Check out the proposed accommodation for the children, young people and Club leaders.  Ensure that it complies with Health and Safety regulations, is accessible, is of a suitable standard and is appropriate for the particular group and programme.
  • When availing of overnight accommodation adults should not share a room with a child.  If exceptional or emergency circumstances so dictate and the presence of an adult are deemed necessary there should be more than one child in the room with the adult.
  • Where children and young people are sharing a room it should be done so with others of the same age grouping and gender.  It also be preferably that the sharing of rooms be done with fellow club members at an inter club event.

Club Chairman:

Signed: _________________________________________________________________________________

Club Secretary:

Signed: _________________________________________________________________________                    

Date: Day ______________________________ Month _____________________ Year _________




Club Name: ___________________________________________________________



Safeguarding Vulnerable Adults Policy


Date: Day _______________________ Month _________________________Year ________________

(This is the date when the policy was adopted by the club)


1. Club Name: ________________________________________________________

 Acknowledges its responsibility to safeguard the welfare of all vulnerable adults involved in club from harm.

2.   Club Name: _________________________________________________________________________


Confirms that it adheres to the CGAA Abuse and Harassment Policy and endorses and adopts the Policy.

3.    A Vulnerable Adult is a person who is 18 years of age or over and unable to care

       independently for themselves. This may be because they have a physical disability,

       experiencing mental health issues including dementia, have learning disabilities or due

       illness, injury or have become severely frail, through old age. All of which could be either a

       permanent or temporary state.

4.   The Key Principles of Safeguarding Vulnerable People Policy are that:

• The welfare of the vulnerable adult is, and must always be, paramount to any other considerations;

• All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm;

• All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately;

• Working in partnership with other organisations, statutory agencies, parents, careers, is essential for the welfare of vulnerable adults; and

• Vulnerable Adults have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in sport, whether they are playing, volunteering or officiating in the community areas of the sport.

5.    Club Name: _________________________________________________________________________

Recognizes that all vulnerable Adults have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice.

Club Name: __________________________________________________________

Recognizes that this is the responsibility of everyone involved, in whatever capacity, at the club.

6. Club Name: __________________________________________________________________________

Will implement and comply with the Club Code of Conduct and the CGAA Codes of Conduct for Coaches, Spectators and Officials as appropriate.


7.    If you witness or are aware of an incident where the welfare of a vulnerable adult has been put at risk you must in the first instance inform the Club Designated Officer. They will then inform the Club Chairman. If an incident involves the Club Designated Officer you should inform the Club Chairman as long at the Club Designated officer is not the Club Chairman.  If the Designated Officer happens to also be the Club Chairman then the incident must be reported to the Club Secretary.


8.     All members of the Club who have regular supervisory contact with vulnerable Adults or a management responsibility for those working with vulnerable adults must undertake a Police vetting check. 


9. Club Name: __________________________________________________________________________

        Will ensure that all its members, whether they are coaches, parents, players or officials will comply with the GAA Code of Best Practice in youth sport guidance. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club:

• Working alone with a child, children, vulnerable adult, or adults;

• Consuming alcohol whilst responsible for vulnerable adults;

• Humiliating vulnerable adults;

• Inappropriate or unnecessary physical contact with a vulnerable adult;

• Participating in, or allowing, contact or physical games with vulnerable adults;

• Making sexually explicit comments or sharing sexually explicit material with vulnerable adults.


10. Club Name: _________________________________________________________________________

        Manages the changing facilities and arranges for them to be supervised by two adults of the appropriate gender for the players using the facilities. The Club ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children or vulnerable adults.


11. Club Name; _________________________________________________________________________

        Will ensure that its coaches and team managers will receive the support and training considered appropriate to their position and role.


Club Chairman:

Signed: _________________________________________________________________________________

Club Secretary:

Signed: _________________________________________________________________________


Date: Day ____________________________Month _______________________ Year _________








(An incident could be a child protection issue, theft, bullying, a child running away, abuse from a member of another team etc.)



Your name:


Your position:


Child’s name:


Child’s address:



Parents/Guardian names and address:





Child’s date of birth:



Date and time of any incident:



Your observations:





Exactly what the child said and what you said:

(Remember; do not lead the child – record actual details. Continue on separate sheet if necessary)






Action taken so far:





External agencies contacted?


Date: Day _______________________ Month _______________________ Year _____________


Time:    __________________Am                       ___________________Pm




            Yes   No


If yes – which: Name and contact telephone number:


Details of advice received:




Ontario Association of Children’s Aid Societies.  OACAS

       Yes          No


If yes: Name and contact telephone number:


Details of advice received:



Governing Body: CGAA


            Yes       No


If Yes: Name and contact telephone number:


Details of advice received:








Print name: _______________________________________________________________________




Date:  Day:___________________________ Month ______________________ Year ___________




Remember to maintain confidentiality on a need to know basis – only if it will protect the child. Do not discuss this incident with anyone other than those who need to know.












Club Youth Membership Form




Club: _______________________________________________________________





Name of Member: _____________________________________________________




City: _______________________________________________________________


Province: ____________________________ Postal Code: __________________


Date of Birth: Day _________________ Month _____________ Year ________


Home Tel Number: _____________________________________________________


Cell Tel Number: _____________________________________________________


E-Mail Address:  _____________________________________________________


School: ______________________________________________________________






Parent/Guardian Information:


Name:                _________________________________________________


Street:              _________________________________________________


Home Tel Number:           _________________________________________________


Cell Tel Number:      _________________________________________________


E-Mail Address:      _________________________________________________










Name of Doctor: __________________________________________________


Street: _________________________________________________________


City:  ___________________________________________________________


Province: _______________________ Postal Code ________________________


Office Tel Number: ________________________________________________


Cell Tel Number:     _________________________________________________



Medical Conditions (e.g. Asthma etc):






Special Needs:







All information submitted is given on a voluntary basis and will be treated with the strictest of confidence and only be used if an emergency situation arises.


Parent/Guardian Signature: __________________________________________


Date: Day: ______________________Month _____________ Year___________







Club Name






Advice to Applicants

Please complete this form as accurately as possible and return it to the person responsible in your club.  An arrangement will be made with you to discuss any clarification if required.

Thank you for your co-operation.


Position Applied For: _____________________________________________________


Full Name: ______________________________________________________________


Date of Birth:  Day ________________ Month ____________________ Year ________


Address: ________________________________________________________________




Home Telephone No:   _______________________________________


Cell   Telephone No: _________________________________________


Please outline why you wish to become involved in the GAA:







Continue on a separate page if necessary.


Previous experience / involvement in this or any other club.  Please give details below:










Continue on a separate page if necessary.

Have you ever been asked to leave a sporting organisation in the past?

(If you have answered yes we will contact you in confidence)

£         Yes                  £        No




Have you completed Child Protection Awareness Training?

£         Yes                  £         No

If yes, who was it organised by and when approximately?




Do you agree to undergo specific Child Protection Awareness Training?


£         Yes                  £         No



You must tell us now if you have a case pending or if you have ever been convicted of a criminal offence, or cautioned by the police, or bound over.  You must include all offences, even minor matters such as motoring offences, and ‘spent’ convictions, that is, things which happened a long time ago.  If you leave anything out it may affect your application.  The disclosure of a criminal record or other information will not debar you from registration / appointment unless the Canadian Gaelic Athletic Association considers that the conviction renders you unsuitable.  In making this decision the Canadian Gaelic Athletic Association will consider the nature of the offence, how long ago it was committed and what age you were at the time and other factors which may be relevant.


Have you ever been convicted of a criminal offence or been the subject of a caution; a Bound Over Order; or the subject of an investigation alleging that you were the perpetrator of adult or child abuse?

       Yes                                                 No

If so, please state below the nature, date(s) and sentence of the offence(s)






Please provide any other information you feel may be of relevance such as:

·      the circumstances of the offence/incident

·      a comment on the sentence received

·      any relevant developments in your situation since then

·      whether or not you feel the conviction has relevance to this post.



Continue on a separate page if necessary.


I understand that I must also complete a Police Vetting Check Form and that this check must be carried out before my application for registration/appointment can be confirmed. This has been explained to me and I am aware that previous convictions may be disclosed. I declare that the information I have given is accurate and I am also aware that Canadian Gaelic Athletic Association as the registered Body carrying out the Police check may, share information returned with the designated signatory, Club Chairperson or Club Secretary in my club.


Signature: _________________________________________ Date: _____________





Referee Application.




Club Name: _____________________________________________________________



Applicant’s Name: ________________________________________________________



Please supply the names, addresses, and a contact telephone numbers of two responsible people whom we can contact and who from personal knowledge are willing to endorse your application and are not related to you.  If you have had a previous involvement in a sports club one of these names should be that of an administrator / leader in you last club / place of involvement.











Tel No:

Tel No:









I declare that my answers are complete and correct to the best of my knowledge and I will inform the Club Designated Officer of any future convictions or charges.



I declare that the above information is true and agree to abide by the GAA Code of Behaviour and Code of Best Practice in Youth Sport and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport.


I also agree to abide by the Rules and regulations of the Gaelic Athletic Association.



Applicant Signature: ________________________________________________________



Date: Day _______________________ Month ____________________ Year ______________










Club Name.


Coach, Volunteer, Member, Referee And Officer Reference.





Applicant Name: __________________________________________________________


Has expressed an interest in becoming a coach   volunteer  member  referee  officer in:


Club Name: ______________________________________________________________


Your name has been given as a reference.


If you are happy to complete this reference, any information will be treated with due confidentiality and in accordance with relevant legislation and guidance.  Information will only be shared with the person conducting the assessment of the candidate’s suitability for the post, if he/she is offered the position in question.  We would appreciate you being extremely candid, open and honest in your evaluation of this person.



1.         How long have you know this person?





2.         In what capacity?






3.      What attributes does this person have that would make them suited to the position applied for?







This post involves substantial access to children/vulnerable adults. As an organisation committed to the welfare and protection of children and vulnerable adults, we are anxious to know if you have any reason at all to be concerned about this applicant being in contact with children, young people and/or vulnerable adults.






If you have answered YES we will contact you in confidence.



Signature: _____________________________________________________________          



Date: _________________________________________________________________



Print Name:   ___________________________________________________________



Company, Association or Club: _____________________________________________



Position: _______________________________________________________________



Home Tel Number: _______________________________________________________



Cell Tel Number:    _______________________________________________________



Office Tel Number: _______________________________________________________








The Accident Report Form must be completed as follows:

  • Coach of Team or responsible Individual
  • Injured Party’s Name
  • Injured Party’s Date of Birth and Address
  • Full details of time, location, nature of injury etc
  • Severity of Injury
  • First Aid and Medical Attention provided
  • Parents and Guardians informed
  • Contact Details and Signatures of two Witnesses
  • Form MUST be signed by Coach AND Individual completing form
  • Form MUST be signed by Parents and Guardians if injured party is under 18 years old


ALL forms must be forwarded to the relevant Designated Officer as soon as possible on completion. The purpose of this is that all records can be kept should there be the need to complete Injury Claim Forms for the individual(s) concerned.


                                    Signed:                                              ____________________

                                              (Club Secretary)











Name: __________________________________________________________________


Date of Birth: Day  _________________ Month _________________Year 201________


Street: ________________________________________________________________


City: __________________________________________________________________


Province:________________________ Postal Code:________________





§  Date: ____________________             Time: ____________________

§  Event: __________________________________________________

§  Exact location: ____________________________________________________

§  Injury: ___________________________________________________________


§  How accident happened: ___________________________________________





·         Minor                  

·         Considerable    

·        Severe                


FIRST AID INVOLVED?                                                  YES           NO



MEDICAL ATTENTION REQUIRED?                            YES            NO




If injured party is Under 18:

Was Parent or Guardian informed?                              YES           NO


How was Parent or Guardian informed?





Any Additional Information:













Witness 1


Name: ______________________________________________________________


Address: ____________________________________________________________


Contact Number: _____________________________________________________


Signature: ___________________________________________________________


Witness 2


Name: ______________________________________________________________


Address: ____________________________________________________________


Contact Number: _____________________________________________________


Signature: ___________________________________________________________





Signed by individual who completed the form:                                                        


Signed by injured party:                                                                                              


Signature Of Parent/Guardian:_____________________________________________                                                                     




Return To: Club Name:      _________________________________________________________


Club Secretary: ____________________________________Tel Number:_____________________









Club Name: ____________________________________________________________


We feel it is important to recognise the achievements and successes of our youth and of the club as a whole. One of the ways to do this is to publish photographs and details of achievements in our local press. As a club we would like to use pictures of our youth members in the local press and at times, on the club website.

We take the issue of child safety very seriously and this includes the images of the children in our care. Our duty to our young members is paramount and this form of publicity must be carefully monitored to ensure that it is consistent with our Child Protection Policy.


For this reason we have put the following guidelines into place:


  • We ask parental consent for the club to take and use photographs of their children and for permission to use the press and media to promote the youth programme.
  • Photographs and interviews will at all times take place in the presence of a coach.
  • We will only use team photographs and action photographs on our website.
  • Action and individual photographs will only be used, with individual parental consent, prior to the inclusion on the club website or in the local press.


I have read the conditions of use and consent to my child/children photograph being used. If there is any change to my decision I will inform the club.


Name of child/children: _____________________________________________________




Name of parent/guardian: ___________________________________________________



Signature: _______________________________________________________________                  


Date: Day ___________________ Month ___________________ Year ______________



Queries regarding this form should be addressed to: Club Child Protection Officer.



Child Protection Officer Name: _______________________________________________


Home Tel Number: ________________________________________________________


Cell Tel Number: __________________________________________________________



Club Day Trip Permission Form


Dear Parent/Guardian,


Club Name: ______________________________________________________________


 Under 18s   16s    14s   12s   10s   and   8s  team’s will visit:


City:  ___________________________________________________________________


Date: ___________________________________________________________________


Meeting at: Time: ______________ Location: __________________________________


Arrive in:    _________________________________ At:__________________________


Leave at:    ___________________ Arrive at: ___________________________________


Children will be charged $___________________________________________________


This includes a meal and entry to the: _________________________________________


Parent/Guardian Welcome to attend;      Attending?        Yes              No





Name of child: ____________________________________________________________


Date of birth? ____________________________________________________________


Medical Conditions:  _______________________________________________________


School: _________________________________________________________________


I give permission for my child to attend the day trip to:


City: ___________________________________________________________________


Organised by: Club: _______________________________________________________


Parent/Guardians Signature:   _______________________________________________


Home Tel Number: ______________________Cell Tel Number_____________________


Date:    Day ___________________ Month ____________________Year ____________                           




Club Overnight Trip Away Form




Club Name: ____________________________________________________________


Team Manager Name: ___________________________________________________


Name of child: _________________________________________________________


Date of Birth:           _____________________________________________________


Home Tel Number: _____________________________________________________


Cell Tel Number:    _____________________________________________________


School: __________________________________________________________           ____



Medical Details:


Name of Doctor: _________________________________________________________


Doctor’s Tel Number: _____________________________________________________


Doctor’s Cell Tel Number: __________________________________________________


Child’s Health Card Number: ________________________________________________





Any specific medical conditions requiring medical treatment and/or medication?



 Yes                                                         No


Medical Details: __________________________________________________________



Any Allergies?



 Yes                                                         No


Allergy Details:  ___________________________________________________________________________________






Any contact with contagious or infectious diseases within the last four weeks?



Yes                                                             No


Infectious Disease Details: ________________________________________________




Please provide any special dietary requirements or any type of pain medication that your child may be taking.





Consent: To be signed by parent/guardian for competitors under 18 years.


I, ______________________________________________________________________


By affixing my signature to this document and in my capacity as parent/guardian of the above named child, I hereby give permission for the Team Manager to give the immediate necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my son/daughter’s interest, in the doctor’s medical opinion, for any delay to be incurred by seeking my personal consent.


Print Name: ______________________________________________________________



Signature: _______________________________________________________________



Date:   Day __________________________  Month __________________ Year_______



Information to be added to consent forms for away trips:


I undertake to pay the required sums by the dates specified in the information and accept that in respect of any withdrawal from the trip, for whatever reason, there can be no refund of the whole or part of the payments unless the circumstances are covered by insurance.


I confirm that I have received the details of the above activity and consent to my child taking part in the visits and activities indicated.  I understand that the staff have a common law duty to act in the capacity of a reasonably prudent parent.








Gaelic Athletic Association, Governing Body, Dublin Ireland.


Official Guide Part 1,   Published by the Central Council of the Gaelic Athletic Association

Croke Park, Dublin (2013)




Gaelic Athletic Association, (April 2009) Code of Best Practice in Youth Sport.




Gaelic Athletic Association, (April 2009)  Code of Behavior.




Canadian Gaelic Athletic Association Abuse and Harassment Policy (First Edition) (2011)



Subpages (1): Cheers